Grants

CARBROOKE PARISH COUNCIL GRANTS POLICY

Objective

 

The Parish Council wishes to support activities and causes which benefit the parish of Carbrooke. The Parish Council aims to ensure that all monies are spent transparently and effectively.

Eligibility

Any grant made by the Parish Council must directly benefit some or all of the residents of Carbrooke.

The following criteria must be met for a group to be considered for a grant:-

- The group must be a charity, voluntary or community organisation.

- The group must be able to demonstrate that any funding from the Parish Council will directly benefit the residents of Carbrooke.

- The group must be formally constituted and have a management committee made up of volunteers.

- The group must be able to provide at least one set of recent (audited) accounts.

Individuals, businesses, political groups or parties are not eligible for Grant Funding.

Conditions

- Multiple applications within a 12 month period will not normally be considered.

- Proper evidence of estimated expenditure must be supplied to the Parish Council with the Grant Application.

- Please note that for all applications over £2,500, the Parish Council will need quotes for the proposed project from at least three reputable firms.

- It is the responsibility of the applicant to provide any information requested by the Parish Council.

- Evidence of all expenditure must be submitted to the Parish Clerk on completion of the project. If the Parish Council is not satisfied with the arrangements, it reserves the right to request a refund of any or all monies awarded.

- If the Parish Council does not receive satisfactory invoices as evidence of expenditure, the group will not be considered for a Grant Application the following year.

- Grants cannot be awarded after the relevant project has been completed.

- An acknowledgement on receipt of the grant cheque is required.

Please note that the project for which any grant is given must be commenced within 12 months of receipt of the cheque. The Parish Council reserves the right to demand repayment of any monies which have not been used within this 12 month period.

Application Process

Applications should be made by completing the Grant Award Application Form and enclosing a copy of the latest set of audited accounts (for both current and savings accounts) for the group making the application. These accounts must cover the period within 18 months of the date of the application.

All applications must be received by no later than 31 March. All applications will be considered at the April meeting of the Parish Council and a final decision made at its meeting in May.

Applicants are usually informed within 2 weeks of the meeting and the grant money sent by cheque to be drawn at the June meeting of the Parish Council.

For more information, please contact the Parish Clerk at carbrookeparishclerk@gmail.com

January 2017
Amended July 3, 2017.